East Grand Church of Christ - Facility request

Facility request

First Name

Last Name

Phone Number

Date of building use

Start time

End time

Purpose

Rooms needed: (please note the gym and new kitchen may not be used in the mornings or afternoons on weekdays because of the before- and after-school program)

Kitchen use
Yes
No

Requested door unlock time for guests (subject to approval):

Requested door lock time (subject to approval — keep in mind that doors should be unlocked for the minimum amount of time to admit guests):

I will need keys and/or entry card for the building:
Yes
No

IMPORTANT: You are responsible for contacting Sarah Hilton Monday through Friday morning for keys and/or entry card arrangements. You must communicate with Sarah directly, and not another church staff member. Make sure to contact her a week in advance for key and/or entry card arrangements. If it is after the above days, you may not be able to access the building if arrangements are not made to get keys and/or entry card prior to the event. Keys must be returned directly to Sarah or dropped in the church's locked mailbox within one week of use.
I have read and understand

If using the "new" portion of the building — the gym, new kitchen or teen rooms upstairs — please ensure the door to the rest of the building remains locked. If you find it unlocked, please contact the church office or a shepherd.
I have read and understand

Cleaning checklist: We understand that this list is comprehensive and that not all areas listed will be used. We are only asking that the areas you use be cleaned for the next group coming in (which may be our Sunday morning assembly). A good rule of thumb is: if you get it out, put it back; if you mess it up, clean it up; if you break it, replace it; if you unlock it, lock it back. Thanks for your cooperation! Gymnasium • Take out all trash to the dumpster • Wipe down and put away all tables and chairs • Dust-mop gym floor and mop up any spills • Remove all event food from refrigerators/freezers • Wash, dry and put away ALL dishes, utensils and equipment used for your event • Clean restrooms — wipe down all toilets, urinals and sinks; sweep floors, mop if necessary; remove trash and place in dumpster • Wipe out all sinks in kitchen • Wipe down all counters in kitchen • Sweep and mop floor in kitchen If you use tablecloths, taken them home, treat stains, wash and return to the building within 48 hours. Note: Cleaning service will not clean sinks, floors or counters that have items left on them, nor will they wash tablecloths. Restrooms • Wipe down all toilets, urinals and sinks • Sweep floors, mop if necessary • Remove trash and place in dumpster Hallways and old foyer • Sweep all hallways and foyer • Pick up any trash and place in dumpster New foyer • Sweep floors in new foyer • Pick up all trash and place in dumpster Hospitality room • Take out all trash to the dumpster • Put up all tables and chairs (place classroom chairs back in place after event) • Vacuum if there is food on the carpet

For members, a $50 deposit is required to reserve any portion of the building. It will be refunded if the area used is fully cleaned afterward, all items are returned to their original location in the building and keys are returned. For non-members, a non-refundable $50 cleaning fee and a $200 deposit is required to reserve any portion of the building. I understand this and have read the cleaning checklist and agree to clean all areas used for my event (digitally sign name and date):

Behavioral expectations: East Grand Church of Christ does not permit the following on its premises: • Alcoholic beverages • Smoking/tobacco use • Pets/animals • Weapons or fighting • High-risk activities involving risk of damage to the building or injury to those attending • Political or other activities that may jeopardize the church’s tax-exempt status • Activities or gatherings that contradict the church’s faith or by persons or groups holding beliefs that contradict the church’s faith. By signing, you agree to adhere to the church’s behavioral expectations as well as a moral and ethical code of conduct while using the facility (digitally sign name and date):

For events occurring on a weekday during the school year, please note that the gym and new portion of the building will be inaccessible while students in the before- and after-school program are present. The times students will be present are 6:30 a.m. - 8:10 a.m. and 2:20 p.m. - 6:30 p.m. No individuals not associated with the program will be permitted in the new portion of the building during those times. Violation of this rule is unsafe for the children in care and could lead to loss of licensure for the facility. I understand this and agree to abide by this rule and will take steps to ensure that no participant in my event violates this rule (digitally sign name and date):

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